Association Bookkeeping
Experienced.
Utopia Management® is the largest management company of residential real estate in Southern California.
Cost-Effective.
Utopia Management® provides the highest quality bookkeeping service at one of the lowest rates in town.
Quality.
Our staff understand the needs of Home Owner’s Associations and consistently deliver outstanding service worthy of referrals.
Proven.
As a testament to our quality service, we continue to grow every year through referrals from our satisfied clients.
Bookkeeping Services
*Minimum of $150 per month. Subject to additional fees (see below).
For this competitive fee Utopia provides you with the following services:
Preparation of billing statements:
Escrow transfer documentation preparation
Management of your Home Owner’s Association bank account including the reconciliation of your bank statements
Post all late payments for any homeowner’s accounts after the due date set up by your HOA
Direct bank payments for any homeowner that would prefer for their monthly dues to be taken directly from their account
Collection of homeowner’s dues (Excluding any legal proceedings or services)
Payment of association bills
Provide monthly financial statements including: Bank account information, and copies of bills paid by us for your association
Getting Started
Here is what we will need from you to get started:
Association owner listing & mailing addresses
Account balances for all owners
$1000 check made out to the Association to open Union Bank Account
Association Tax ID Number
Information to forward to Utopia Periodically:
Any meeting minutes
Annual Budget
Annual tax returns
Association Files including:
Legal documents (CC&R’s, Bylaws, Articles of Incorporation, Budget, Rules & Regulations, Meeting Minutes)
Insurance documentation
Financial statements & Bank Statements
Contact phone number for all members of the board.
Change addresses of all vendor bills to be sent to c/o Utopia Management
Additional Fees
Below are potential additional fees for services provided:
Monthly postage $10.
Archival storage fee of $2 per box with a $10 minimum.