San Jose Property Management Company

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San Jose Property Management Company

Serving All of San Jose

Since 1994, Utopia Management has delivered stellar rental property management services. With a local presence in San Jose, and a network throughout the West Coast, we specialize in professional leasing, marketing, management, and accounting of real estate investments.  offer our wide range of rental management services at highly competitive rates, whether for a large portfolio featuring hundreds of units, or one condominium. Utopia provides investors and owners with the experience, insight, and technology needed for the day-to-day supervision and maintenance of their income-producing rental properties.

 

With property managers local to the San Jose area, you will be guided by a licensed professional familiar with San Jose rental trends, neighborhoods, and rental property law. With our relationships with reliable contractors and vendors in the area, you’ll find maintenance and repairs to be handled correctly, inexpensively and swiftly. We make investing in residential or commercial real estate a hassle-free process that maximizes ROI.  Choose Utopia as your property management company and rest assured your property is in the hands of an expert.

 

Our Local Office

Utopia Management San Jose

2033 Gateway Place, 5th Floor

San Jose, CA 95110

(408) 342-1111

Productive Marketing

Marketing Logos

To expand the reach of your listing, we use the most popular rental websites, including utopiamanagement.com, as well as property signage. Most importantly, we promote your rental availability through the extensive Utopia referral base.  Utopia Management is known in San Jose as a trusted industry leader, and many people look to us first when starting their rental search.

 

Responsiveness is key when showing a property; our agents answer inquiries and are available for showings 7 days a week. Our proven methods increase visibility, consistently resulting in our proficiency for placing the best qualified tenants with minimal vacancy time.

Open houses when applicable and showings seven days a week by appointment.
Personal and customized rental website with exceptional digital media.

Customized and targeted marketing solutions.
Highest quality photography and listing creation

Apartments & Multi-Family Homes

Utopia Management has over 25 years of experience in managing multi-unit properties of all sizes. Our expertise covers the successful, effective, and customized management of all facets of apartment communities, from maintenance and rent-ready repairs, to marketing plans, screening rental applicants, rent collection, and thorough accounting. We have developed a unique and gainful set of processes including legal protections and tenant retention programs to shield our clients from loss and liability. Our dominance in the market translates to a large vase of rental prospects who look to us for their next apartment.

Extensive experience across a wide spectrum of multi-family properties.
24-hour emergency response.
Confidential and comprehensive financial reporting for all aspects of your rental.

Web portal provided for owners and tenants.
High visibility for your building.

Commercial Management Solutions

Effective commercial property management requires a specific set of skills and experience, something that our team has spent years perfecting. Our customized methods for assisting commercial clients includes asset management, industrial management, receivership, corporate services, as well as leasing, maintenance, and full accounting services scaled to the needs of your building. First-rate personalized services are all-inclusive and extremely competitive.  Meet with our commercial team today to discuss your specific goals.

Office, Mixed Use, Industrial, Retail, Medical
Tenant Retention Programs
Vendor Management & Contract Administration
CAM & Operating Expense Reconciliation

Customized Asset Management Strategies
REO Management and Disposition

Single Family Homes & Condos

Through our residential property management services, we represent homes and condos of all sizes and price ranges. We’ll handle all aspects of your investment, with services including attractive listings, marketing, tenant screening, home maintenance, online rent collection, and detailed financial record-keeping. Our residential rates are fiercely competitive at 8%, and unlike many competitors, there are no surprise leasing or set-up fees. We work to create a customized approach for the daily and emergency needs of your property in order preserve and foster your investment hassle-free.

If I leave the country, does Utopia Management have the ability to manage my property?

Utopia Management currently manages property for owners living around the world. Utopia Management has many systems in place to help absentee owners get the information that they require. Click here to access your Owner Portal.

How long will it take my manager to call me back?

All calls are returned within 24 hours or by the next business day.

What documentation will I need to provide my manager?

If your property is located in a HOA, you will need to provide copies of the Rules and Regulations, a blank tenant registration form (if tenants are required to register.) The names of your HOA Manager, Management Company and telephone number. If you have vendors that work at the property, we will need a list of any and all contractual service items and/or vendors, including their representatives names and telephone numbers (e.g. laundry service provider, waste service provider, landscaper, pest control service contractor, Home Warranty or appliance warranty provider (s) etc.) If your property is currently rented, we will need a copy of all current rental agreements as well as any other relevant and pertinent documentation such as credit applications, correspondence, notices sent to tenants etc.

Why do I need to have Utopia Managerment named additional insured or additional interest on my Landlord Policy

Utopia requires its owners to name Utopia Management additional insured, additional interest or have language in the policy covering the property manager due to the great cost of litigation. Utopia Management is able to provide its service at competitive rates due in part to the owner’s Landlord policy being obligated to pick up coverage for all issues related to the property.

Productive Marketing

To expand the reach of your listing, we use the most popular rental websites, including utopiamanagement.com, as well as property signage. Most importantly, we promote your rental availability through the extensive Utopia referral base.  Utopia Management is known in San Jose as a trusted industry leader, and many people look to us first when starting their rental search.

 

Responsiveness is key when showing a property; our agents answer inquiries and are available for showings 7 days a week. Our proven methods increase visibility, consistently resulting in our proficiency for placing the best qualified tenants with minimal vacancy time.

Open houses when applicable and showings seven days a week by appointment.
Personal and customized rental website with exceptional digital media.

Customized and targeted marketing solutions.
Highest quality photography and listing creation

Finding Quality Tenants

A thorough tenant screening process is one of the most effective ways to reduce liability for your investment. We take the guess work out of establishing a tenant’s reliability with technology, tools, and data. Our comprehensive method includes verifying licenses, social security cards, and pay stubs. We also verify employment and rental history, run industry-specific credit reports including prior eviction history, and reach out to past landlords for references.

 

By placing the right tenants, we are able to maintain an extremely low eviction rate, typically less than 1%. To prevent further liability, we also offer the “Utopia Eviction Protection Program.”

  • Exceptional property protection options for owners.
  • Preparation, delivery, and execution of legal documentation for evictions.
  • Optional “Utopia Eviction Protection Program” for additional peace of mind.

Easy Property Maintenance and Repairs

Utopia Management makes the demanding aspects of property maintenance look effortless. Through over 25 years in the industry, we have curated a list of the most respected and economically practical contractors and vendors, and our history with these providers typically means we receive lower than market costs on services. We also maintain our own general contractor’s license (#792427), and have the skilled technicians needed to complete complicated work that may be difficult to outsource, or when it is most advantageous to our clients. Tenants are able to submit maintenance requests through their online portal, and our 24-hour line is available to address emergency calls at all hours, so you don’t have to.

  • Maintenance & Rent Ready Repairs
  • Technicians on Staff or Preferred Vendors
  • 24 Hour Emergency Maintenance
  • Move-in and Move-out Inspections
  • Licensed and Insured Vendors

Accounting Staff for Any Financial Needs

Tracking the finances in rental property management involves rent collection, debt collection, vendor invoices, late fees, direct deposits to owners, expense tracking, and accounting for tax purposes. We make the financial record keeping easy for our investors with a personal web portal. Monthly statements tracking all financial transactions are posted to your personal web portal and available at your convenience. To assist in yearly tax preparation, annual statements are provided in December. If you have any questions or concerns regarding your statements or rental property, our accounting department is happy to help by phone.

  • Custom Web Portal
  • Accounting staff make financial management easy
  • Rent and security deposit collection online
  • Bills and year end figures available any time

Frequently Asked Questions

If I leave the country, does Utopia Management have the ability to manage my property?

Utopia Management currently manages property for owners living around the world. Utopia Management has many systems in place to help absentee owners get the information that they require. Click here to access your Owner Portal.

How long will it take my manager to call me back?

All calls are returned within 24 hours or by the next business day.

What documentation will I need to provide my manager?

If your property is located in a HOA, you will need to provide copies of the Rules and Regulations, a blank tenant registration form (if tenants are required to register.) The names of your HOA Manager, Management Company and telephone number. If you have vendors that work at the property, we will need a list of any and all contractual service items and/or vendors, including their representatives names and telephone numbers (e.g. laundry service provider, waste service provider, landscaper, pest control service contractor, Home Warranty or appliance warranty provider (s) etc.) If your property is currently rented, we will need a copy of all current rental agreements as well as any other relevant and pertinent documentation such as credit applications, correspondence, notices sent to tenants etc.

Why do I need to have Utopia Managerment named additional insured or additional interest on my Landlord Policy

Utopia requires its owners to name Utopia Management additional insured, additional interest or have language in the policy covering the property manager due to the great cost of litigation. Utopia Management is able to provide its service at competitive rates due in part to the owner’s Landlord policy being obligated to pick up coverage for all issues related to the property.

San Jose Highlights

1 Million

(Population 2007)

43

Percentage of Renters

$2449

1 Bed

$2907

2 Beds

$3495

3 Beds

Median Rent (2019)

The vacancy rent for property in San Jose is 5.15%.

San Jose’s median home price is $1,003,100

San Jose, also known as the Capital of Silicon Valley, is a diverse area of suburban neighborhoods, high rises, and large technology campuses. A center of entrepreneurship, many high-tech professionals are drawn to the area and move from across the globe.
San Jose was California’s first civilian settlement, the first capital (from 1849-1852), and the first incorporated city (1850).
A US News and World Report analysis of the top 125 US cities to live in (based on quality of life, job market, and value of living there) ranked San Jose as #14.
After Los Angeles and San Diego, San Jose is the 3rd most populous city in California, having surpassed even San Francisco. It is the 10th most populous city in the country. The annual average high is 72.6°F, and average annual low 50.5°F. The typically-sunny and pleasant year-round climate makes San Jose an especially desirable location for fans of outdoor activities.

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