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EXPERT MANAGEMENT OF ALL RENTAL PROPERTY RELATED SERVICES INCLUDING:

  • Advertising on the most popular rental websites, including UtopiaManagement.com
  • Market research on rent values of local competitive properties
  • Quality grade photography and attractive listings
  • Thorough tenant screening
  • Showings 7 days a week
  • Online Rent Collection and direct deposits to owners
  • Professional lease management and enforcement
  • Full service maintenance utilizing our preferred vendors or in-house technicians
  • Move-In and Move-Out inspections
  • Up to date on federal, state and local real estate laws
  • Full accounting and monthly statements
  • Real estate portfolio strategies

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Utopia Management
The Quality Company

Serving All of Portland

Utopia Management has been a premier performer the rental property management industry for nearly 30 years. Our comprehensive services include managing every aspect of a property owner’s investment, from marketing to lease execution to maintenance to tenant screening and retention. Our experience saves our owner’s time and money, because we avoid the common pitfalls that new property managers encounter. We make owning a property hassle-free at extremely competitive rates. We have teams in place to manage residential, office and industrial, and full apartment communities.

Our experience in the Portland, Oregon market in particular to help property owners maximize revenue while minimizing costs. Maximizing revenue requires a multiple-step approach that starts by marketing vacant units to our client base and beyond. We help property owners attract the highest quality tenants. Our thorough screening process ensures your properties reach full capacity, with eager prospective tenants putting their names on a waiting list.

We minimize costs for owners in multiple areas: Our years of maintenance and repair management means we have relationships with contractors who are reliable and give us the best rates, passing these savings on to you.  And our tenant retention skills, prompt attention to tenant’s needs, and clear communication reduces vacancy and move-outs. We offer a comprehensive and transparent accounting system that you have access to 24 hours a day, seven days per week. 

The best part of working with Utopia Management is you can devote your time and energy full-time to grow your property investment portfolio.

Rental Management for Homes and Condos

If you have invested in a rental home or a condominium, you know that you have to spend seven days a week screening tenants, completing maintenance projects, and submitting legal documents to local government agencies.  Utopia Management can take all the work off your shoulders. 

Our residential property management fee is a low 8% with no additional leasing fees. Our clients tell us that the money we save them in low vacancy rates and maintenance cost savings pays for itself.

Highly-Rated Apartment Management Services

With more than 25 years of experience managing apartment complexes and buildings, Utopia Management understands the importance of handling the daily management responsibilities that generate our clients a considerable amount of passive income. We take care of everything, including property maintenance, developing promotional strategies, tenant retention incentives, and implementing a responsive online accounting program that gets you access to the numbers whenever you want.

Experience is more than screening tenants and repairing appliances. Our experience has led to the creation of many positive processes that streamline operations, while not sacrificing the high quality of service that we provide for your tenants. From knowing housing codes to pricing units to be competitive in the Portland market, Utopia Management is the ultimate do-it-all apartment management company.

Commercial Property Management

When it comes to commercial property investments, Utopia’s property managers are professional and think like entrepreneurs. Investors have trusted Utopia for years for all types of commercial property: medical buildings, industrial and office complexes, mixed use, and retail storefronts.  We offer extremely competitive management fees, customized to the size and complexity of your property and portfolio.

  • Comprehensive Management Services: building maintenance, marketing to target audience, lease administration, inspections, evictions and collections
  • Monthly Financial Accounting Statements
  • Tenant Retention Programs
  • Vendor Management
  • Contract Administration
  • REO Management and Disposition
  • CAM & Operating Expense Reconciliation
  • Customized Asset Management Strategies

Implementing Successful Marketing Strategies

Renters often start their search at the Utopia website. We list your rental units on real estate websites that receive the highest number of hits, especially utopiamanagement.com. We’ve built a massive referral base of good tenants through years of stellar customer service, so being listed on our website will expose your property to a large number of potential tenants. The Utopia Management website displays the most recent available units, as well as the amenities that make your rental property special. Complementing our digital marketing strategy is online tours, prominent signage, and property showings that go on every day of the week.  With a highly responsive team of property managers, you never lose a potential tenant because we are not available to take a call or answer an email promptly.

  • Quality listings with photos and video
  • Showings 7 days a week by appointment
  • Utopia referral base 
  • Prompt communication to all inquiries

Accurate Tenant Screening

Our comprehensive tenant screening process includes extensive background checks that cover credit and law enforcement issues. We contact a prospective tenant’s current employer, as well as the most recent employer to determine whether a potential tenant is worthy of consideration. However, the most important piece of information during the tenant screening process is the feedback that we get from previous landlords. Not only do we want to know about fiscal responsibility, but we also want to know how a prospective tenant treated the previous rental unit. A tenant that is careless with your property and amenities is not a candidate to sign a long-term lease.

Our thorough screening process leads to lower eviction rates and longer-tenured tenants that pay their monthly rent on time.

Maintenance and Repairs for Less Stress at Less Cost

One of the reasons we have become a household name among rental property investors is because we give our clients more time to pursue other business interests that include investing in more rental properties. We manage all maintenance and repairs, including rent-ready updates and inspections. Our general contractor’s license allows us to complete most repair and maintenance projects for much less, with an available and knowledgeable in-house crew. Alternately, we lean on our vast network of independent contractors in Portland, whom we’ve learned to rely on for the best prices, quality work, and fast turnaround times.  Our owners never have to deal with the headaches of working with repair people and fielding issues from tenants; we handle it all and save you money at the same time.

We take care of every move-in and move-out inspection, as well as provide you with a full account of every project that we complete by uploading the information to our online portal.

Handling all Accounting and Financial Responsibilities

Transparency is also important for our financial and accounting reports. We give our clients full access in real-time to every financial document that measures the success of their rental properties. Tenants love that they can pay rent online. We have a department dedicated to handling financial and accounting issues to seamlessly track income and expenses. 

Having full access to your financial data allows you to review invoices and important tax documents. When you have a question, one of the members of our accounting department takes your phone call to provide answers.

Portland Highlights

650
Thousand

Population (2007)

38

Percentage of
Renters

$1155

1 Bed

$1346

2 Bed

$1450

3 Bed

Median Rent (2019)

  • Homeownership low at 57% and expected to stay flat for at least 5 years.

As the largest city in Oregon, Portland earned the nickname “City of Rose” for brilliant floral displays that enhance the ambiance of the city. Nestled at the confluence of the Columbia and Willamette rivers, Portland is known throughout the United States and in many parts of the world for its parks, bridges, and bicycle paths. As the cultural hub of Portland, Washington Park is home to the Oregon Zoo and the formal Japanese Garden. Like its neighbor to the north, Seattle, Portland is known as a hotspot for budding artists and musicians.

The city attracts a wide variety of businesses because of its relatively low cost of living and quick access to some of the most spectacular vistas in North America. A short drive to Coos Bay welcomes the daily evening fog that produces a scene straight out of an Ansel Adams photograph. Majestic Mt. Hood and the volcanic wonder Crater Lake National Park provide both visitors and residents with plenty of things to do in the Great Outdoors.

The diverse economy includes one of the largest shipping dry docks in the United States. Portland’s main shipping terminal processes more than 13 million tons of cargo every year for destinations as far away as Asian ports and as close as California dry docks. However, technology is the sector that stirs the local economy. The high number of technology companies has created a second nickname for Portland: Silicon Forest.

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