Palm Springs Rental Owner's Guide | 2026
The 6 Best Property Management Companies in Palm Springs
Six local choices, with public fee schedules separated from the proposals owners still need to request.
Written by Johana Williams • Reviewed By: Peter Evering • Last updated: October 1, 2026
Palm Springs asks an owner to make two different decisions: how to run a long-term tenancy, and whether a property is eligible for a vacation-rental strategy. A management proposal should make that distinction clear. The work, paperwork, turnover, and city rules do not line up the same way.
Five companies here publish fee schedules with different scopes. Coachella Valley Property Management has long-term, flat-fee and seasonal plans; PMI has Gold and Platinum; McLean prices by unit count; Utopia gives a typical 8% to 10% range. Best Property Management’s corporate site publishes 8.5% of collected monthly rent plus account establishment, but confirm the Palm Springs proposal before relying on that rate. Village/VPM Rents still needs a current quote. None of these schedules establishes a citywide average.
We manage property in Palm Springs too, and put Utopia first. The other firms are here so an owner can compare the same home, the same rental strategy, and the same written terms before choosing a manager.
The Local Rules
Why Palm Springs Management Needs a Clear Scope
A Palm Springs house can be a year-round home, a seasonal rental, or a vacation rental. Those are different assignments. A manager should identify the intended use before quoting, then explain who is responsible for permits, guest or tenant screening, inspections, maintenance approvals, tax handling, and the records that follow a move-out.
California compliance is part of the same assignment. Covered long-term rentals can be subject to the statewide rent-cap and just-cause statutes. Deposits have a short statutory calendar and documentation requirements. Ask the prospective manager who prepares notices and keeps the photographs, invoices, and itemized accounting.
The Palm Springs Rental Assignment
Palm Springs is a desert market with a distinct seasonal rhythm, established neighborhoods, condominium communities, and homes where pools, air conditioning, landscaping, and association rules can change the management workload. A proposal should say whether those property-specific tasks are included, billed separately, or left to the owner.
Give every manager the same facts: the property type, proposed rent, occupancy, lease end date, HOA requirements, recent repairs, and whether the property may be considered for vacation rental use. Then compare the written answers on leasing, maintenance, inspections, renewals, compliance, and cancellation. A percentage without a scope is not a complete price.
Before You Choose
What to Look For in a Palm Springs Property Manager
The rental strategy first
Ask whether the proposal is for a long-term, seasonal, or vacation rental and which city requirements apply to that plan.
The full fee schedule
Request management, leasing, renewal, setup, inspection, maintenance, and cancellation terms in one written proposal.
Desert-climate maintenance
Confirm the process and approval limit for air conditioning, pools, landscaping, irrigation, and emergency repairs.
HOA coordination
Ask who handles association notices, access, rule communication, and any separate charge.
California recordkeeping
Ask who tracks rent-increase, termination, deposit, and documentation deadlines for the home.
The Rankings
How the 6 Companies Compare
| Rank | Company | Founded | Mgmt Fee | Portfolio |
|---|---|---|---|---|
| 1 | ★Utopia Management Top Pick Company source | 1994 | 8-10% | ~9,000 properties |
| 2 | Coachella Valley Property Management Company source | 2014 (company history) | Plan-specific rates; $240 flat interval to confirm | 900+ doors (directory; valley-wide) |
| 3 | PMI Coachella Valley Company source | June 2015 (local franchise; NARPM) | 8-9% | 600+ doors (NARPM; mixed property types) |
| 4 | McLean Company Company source | 1984 (company history) | 10% one unit; 8% for 2-15; 16+ quote | 500+ properties (company biography; mixed book) |
| 5 | Village Property Management Company source | 2013 (corporate license) | Current quote needed | Current total not verified |
| 6 | Best Property Management, Inc. Company source | 1992 (company history; branch opening unverified) | Corporate 8.5%; local quote to confirm | 1,600+ homes/properties company-wide (company claim) |
Remaining gaps identify limits of reviewed evidence, not zero charges or proof that no public figure exists. California DRE history records checked September 28, 2026: PMI Coachella Valley; Village/VPM; Best Property Management. The listed milestones are licensing dates, not verified local office opening dates. Portfolio sources checked September 30, 2026: CVPM directory: 900+ doors across the valley; McLean founder biography: over 500 properties across vacation, long/short-term and event uses. Neither is a Palm Springs-only long-term rental count. McLean’s biography gives no effective date; confirm its current active book. Further checks, September 30, 2026: California NARPM’s Kevin Crawford biography dates the local PMI franchise purchase to June 2015 and reports well over 600 doors, including residential, vacation and HOA properties. This is the local franchise, not national PMI or a Palm Springs-only long-term rental count. The biography has no effective date for the portfolio. The company’s LinkedIn profile lists Founded 2015; the existing October 30, 2015 DBA licensing date remains a separate milestone. Company-history check, October 1, 2026: Best’s official Tracy-office history says the company was formed in 1992 and links the Palm Springs office. This attributed companywide start is not the local branch opening; the September 2006 corporate-license milestone is separate.
Each Company source link opens that company’s official website, used to assess publicly available fees and services. “Not published” means no figure was found on the public source reviewed; it is not an estimate.
1. Utopia Management
Our Top PickUtopia has managed property since 1994 and serves Palm Springs from its Coachella Valley office. The company lists marketing, screening, leasing, rent collection, accounting, maintenance coordination, inspections, compliance, and tenant communication for single-family homes, condos, and multifamily property.
Its Palm Springs page gives a typical management fee of about 8% to 10% of monthly rent. That is a starting point, not a property-specific quote. Ask for placement, renewal, maintenance, seasonal, and optional-program terms alongside the monthly fee before comparing it with another manager.
- Year founded
- 1994
- Monthly management pricing
- Published: typical 8%-10% of monthly rent
- Tenant placement fee
- Not published
- Lease renewal cost
- Not published
- Onboarding fee
- Not published
- Inspection
- Not published as a separate priced line
- Maintenance
- Coordination, vendor management, and 24/7 maintenance are listed as services
- Property types
- Single-family homes, condos, and multifamily property
- Portfolio size
- ~9,000 properties
- Palm Springs office
- 72875 Fred Waring Drive, Suite B, Palm Desert - (760) 324-9999
2. Coachella Valley Property Management
Coachella Valley Property Management serves Palm Springs and the surrounding valley. Its rendered pricing cards list Standard/Premium at 6.9%/8.9% of monthly rent, with 50% placement and $195 renewal. All-Inclusive lists $240 flat, $595 placement and $195 renewal; the flat fee’s billing interval is not explicit. Portfolio rates of 6.5% and 5.9% have eligibility limits that need a quote.
Premium and All-Inclusive add tenant replacement, eviction support, home-warranty dispatch and bill pay that Standard excludes. Neither includes check-in/out or cleaning coordination. Seasonal is a different 14.9% service with $0 placement/renewal and those coordination services included. Read the plan and guarantee conditions together; do not assume every package pays eviction costs or repair bills.
The onboarding process and public checklist require $400 held for maintenance, not a setup fee. Setup/marketing blanks are not proof of zero charges. DRE matches the entity but shows LICENSED alongside an August 5, 2026 expiration; request current renewal confirmation. Its Palm Springs street number also differs from the website, so confirm the appointment address. Sources checked September 28, 2026.
- Year founded
- Since 2014 per company history; DRE corporation licensed July 21, 2014, current Coachella Valley Property Management DBA October 21, 2025
- Monthly management pricing
- Published: Standard 6.9%, Premium 8.9%, Small Portfolios 6.5%, Large Portfolios 5.9%, Seasonal 14.9% of monthly rent. All-Inclusive $240 flat fee; billing interval not explicitly stated.
- Tenant placement fee
- Published: Standard/Premium 50% of one month's rent; All-Inclusive $595; Seasonal $0. Portfolio-plan placement terms need confirmation.
- Lease renewal cost
- Published: Standard/Premium/All-Inclusive $195; Seasonal $0. Portfolio-plan renewal terms need confirmation.
- Onboarding fee
- Setup/marketing fields blank on linked checklist; no verified zero fee. Separate $400 owner maintenance reserve.
- Inspection
- Onboarding inspection described 1-3 business days after keys/reserve; team biography describes twice-yearly visits and seasonal page after-stay checks. Confirm plan and price.
- Maintenance
- Coordination/emergency response listed; repairs and any separately billed labor are not proved free
- Seasonal management
- 14.9% of monthly rent, $0 placement/renewal; check-in/out and cleaning coordination included, not free cleaning bills
- Plan limits
- Standard excludes tenant replacement, eviction support, home-warranty dispatch and accounting/bill pay. Premium/All-Inclusive add these; check-in/out and cleaning coordination remain excluded.
- Portfolio eligibility
- Small/Large thresholds not stated; on-site management listed for Large but not Small
- Owner reserve
- Published $400, corroborated by onboarding page and checklist; owner funds, not management revenue
- Office
- Website lists 3111 E Tahquitz Canyon Way, Suite 127; DRE lists 111 E Tahquitz Canyon Way, Suite 127. By appointment; confirm address. Main contact (760) 687-2400.
- Property types
- FAQ describes single-family and small multifamily under 30 units, plus some small commercial; confirm assignment
- License identity/status
- DRE #01959979: Desert Cities Property Management, Inc., Coachella Valley Property Management DBA. Lookup says LICENSED but lists August 5, 2026 expiration; current renewal confirmation needed.
- Portfolio size
- 900+ doors, PropertyManagement.com directory figure checked September 30, 2026; valley-wide, not Palm Springs-only
3. PMI Coachella Valley
PMI Coachella Valley’s rendered table separates Leasing-only, Gold and Platinum. Long-term management is 8% on Gold or 9% on Platinum; placement is 100% of one month’s rent for Leasing-only, 50% on Gold and 75% on Platinum. The combined lease/city-permit-renewal service row lists $250, $175 and $125 respectively. Government fees are not established as included.
Pre-leasing inspection is marked included in all three columns. The $75 entries instead belong to video walk-throughs and property check-ups under Leasing-only/Gold; Platinum has inclusion marks. Gold and Platinum each list one annual comprehensive inspection, while additional full inspections cost $150. Their included on-call service expressly excludes a call-out visit, which has its own hourly charges plus materials.
The owner FAQ recommends evaluations every six months, but that recommendation is not proof that both visits are included in the annual plan. Reserve and repair-approval amounts are set in the agreement, and utility setup has an unquoted charge. Protection and guarantee terms are conditional; selected programs cost extra. Sources, rows and inclusion/exclusion icons checked September 28, 2026.
- Year founded
- Local franchise purchased and built from scratch by Kevin Crawford in June 2015, California NARPM biography; company LinkedIn lists founded 2015. Existing CA DRE DBA licensing milestone is October 30, 2015 under Venture Vistas; distinct from national PMI founding; checked 2026-09-30
- Monthly management pricing
- Published long-term: Gold 8% or Platinum 9% of monthly rent; Leasing-only has no ongoing management plan
- Portfolio size
- Over 600 doors across residential, vacation and HOA properties, California NARPM Kevin Crawford biography; local franchise portfolio, not Palm Springs-only or long-term residential-only; biography has no stated effective date; checked 2026-09-30
- Tenant placement fee
- Published long-term: Leasing-only 100%, Gold 50%, Platinum 75% of one month's rent
- Lease renewal cost
- Combined lease/city-permit-renewal service row: Leasing-only $250, Gold $175, Platinum $125; government filing fees not confirmed included
- Onboarding fee
- No numeric general setup amount verified; owner FAQ separately identifies utility setup costs and reserve funding requiring a quote
- Inspection
- Pre-leasing inspection marked included in all columns. Gold/Platinum include 1 annual comprehensive inspection; Leasing-only $150 each. Additional full inspections $150 each under all plans.
- Check-ups and media
- Property check-ups and video walk-throughs: $75 each under Leasing-only/Gold; inclusion markers under Platinum. Additional drive-by: Gold $50, Platinum $35.
- Maintenance
- Coordination included in Gold/Platinum, excluded from Leasing-only. On-call availability is not a free call-out visit or free repair.
- On-call and visits
- 24/7 issue-on-call row: Leasing-only $150/month, Gold/Platinum included; explicitly excludes call-out. Combined Legal Issues & Call Out rows: Leasing-only $150/hour business or $250/hour after hours; Gold/Platinum $100/$150 per hour, plus materials. Confirm work scope.
- Major project management
- Leasing-only 12% of contract; Gold/Platinum 10%, for the listed major-repair/RFP/on-site-staff scope
- Optional protection prices
- Gold/Platinum: OBP $40/month; alternative Landlord Shield for ineligible units $20/month; eviction protection $24.95/month. Eligibility/coverage require written terms, not automatic inclusion.
- Eviction protection limit
- Guarantee page advertises up to $2,000 legal costs under a subscribed plan, with a 7-month coverage wait for existing tenants and exclusions including lost rent/damage; not unlimited protection
- Express Pay
- Gold shows $9.95 monthly; Platinum shows $9.95 without an explicit period. Confirm applicability and billing.
- Owner reserve and utilities
- Reserve/repair approval amount set by management agreement; utility setup has a charge and deposit funding needs, amounts unverified
- Management cancellation
- Guarantee page advertises 30 days notice and requires outstanding vendor invoices paid; confirm signed terms
- Mid-term management
- Company category 1-6 months: Gold 15%, Platinum 16% of rent
- Short-term management
- Company category 1-29 days: Gold 18%, Platinum 19% of rent; not a finding of permit eligibility
- Commercial scope
- Separate Gold/Platinum management 4%/5%; placement 36%/50% of monthly rent, or 100% leasing-only. Do not substitute for residential rates.
- Property types
- Residential, association, short-term, commercial, and realty services; each has its own scope
- Office
- 777 E Tahquitz Canyon Way, Suite 200-93, Palm Springs - (442) 227-2030
- License
- CA DRE #01992806; prior matched local identity retained, not a new national-franchise founding claim
4. McLean Company
McLean’s company history says it has operated since 1984. Its rendered pricing columns list 10% of monthly rent for one unit and 8% for two to 15 units, with custom pricing for 16 or more. Placement is $595 for one unit or $295 per unit for two to 15; renewal is $100 or $100 per unit respectively. Onboarding is $95 versus $150.
The one-unit column also lists $50 per home-warranty claim and $100 per insurance claim. The two- to 15-unit column shows inclusion checkmarks for those services, not the same numeric charges. Requested mid-lease inspections are separately priced. Do not turn dashes in the custom-price column into zero-dollar fees, or extend the first/second-unit inspection wording to every additional unit without a quote.
The one-unit maintenance-coordination cell is printed as “$10% of invoice amount with a $25 max.” Confirm that formula in the agreement. The linked sample financial statements are historical reporting examples, not current fee agreements. Sources and displayed column markers checked September 28, 2026.
- Year founded
- Since 1984 per official company history; not a new incorporation-record finding
- Monthly management pricing
- Published: 10% of monthly rent for 1 unit; 8% for 2-15 units; 16+ units require custom pricing
- Tenant placement fee
- Published: $595 for 1 unit; $295 per unit for 2-15 units; 16+ quote required
- Lease renewal cost
- Published: $100 for 1 unit; $100 per unit for 2-15 units; 16+ quote required
- Setup fee
- Published: $95 for 1 unit; $150 for 2-15 units; 16+ quote required
- Inspection
- Requested mid-lease: $95 for 1 unit; 2-15 column says $95 first + $45/second. Pricing beyond the second unit needs confirmation; not an automatic inspection schedule.
- Home warranty coordination
- Published: $50 per claim for 1 unit; inclusion checkmark for 2-15 units; 16+ custom terms
- Insurance claim oversight
- Published: $100 per claim for 1 unit; inclusion checkmark for 2-15 units; 16+ custom terms
- Maintenance coordination
- 1-unit cell literally prints "$10% of invoice amount with a $25 max"; confirm formula. Other unit-count columns show dashes, not verified zero fees.
- Property types
- Residential properties; 16+ units custom priced. Do not apply this table automatically to vacation service.
- Portfolio scale
- Over 500 properties, official Michael McLean biography: vacation rentals, event spaces and long/short-term rentals companywide. Undated company statement, not a Palm Springs-only active long-term unit count; confirm current book.
- Owner reporting
- Published reporting and portal features; linked 2018 sample statements do not establish a current fee schedule
- Office
- 2500 N Palm Canyon Drive, Palm Springs - (760) 322-7961 (current footer contact)
5. Village Property Management
The DRE record identifies this operator as VPM Rents, Inc., with the Village Property Management DBA, a Palm Springs main office and a Palm Desert branch. Its About page describes long-term residential service, professional photography/video, owner/resident portals and an in-house maintenance team. It advertises direct vendor costs without a maintenance markup; that is not a promise of free repairs or a verified in-house labor rate.
Get the monthly, placement, renewal, setup, inspection and maintenance terms in a current written quote. The FAQ also links to a differently licensed Village-branded operator in the Fallbrook area. Do not borrow that firm’s service area or prices for the Palm Springs company without confirming the actual contracting entity. Sources checked September 28, 2026.
- Year founded
- VPM Rents Inc corporate license issued April 4, 2013; Village Property Management DBA active September 2, 2016. Licensing milestones, not an independently verified original founding date.
- Monthly management pricing
- Current quote needed from the Palm Springs VPM Rents operator
- Tenant placement fee
- Current quote needed
- Lease renewal cost
- Current quote needed
- Setup fee
- Current quote needed
- Inspection
- Move-in/out and periodic checks described; exact cadence and price need confirmation
- Maintenance
- About page advertises no markup on outside vendor costs; in-house labor, coordination scope and repair bills still require written terms
- Property types
- Long-term residential Palm Springs/Coachella Valley service; do not extend coverage using a namesake firm's FAQ link
- Portfolio scale
- Current active managed-unit count not independently verified; vacancies and copyright dates are not a portfolio/history measure
- Office
- 333 N Palm Canyon Dr, Suite 118, Palm Springs; matched DRE branch at 77806 Flora Rd, Suite F, Palm Desert
- Published contacts
- Website footer: main (888) 503-2909; viewings (760) 325-4477 ext. 703; after-hours maintenance ext. 700. Confirm appropriate department.
- License
- CA DRE #01927968, VPM Rents Inc with Village Property Management DBA; matched Michael Heath and office addresses
6. Best Property Management, Inc.
The Palm Springs website links to Best Property Management’s main site, which names its local office and reports more than 1,600 homes and rental properties company-wide. DRE confirms the same corporation and a Palm Springs branch; this is not a similarly named manager substituted from another market.
The corporate full-time schedule lists 8.5% of monthly collected rents plus $500 account establishment, with initial and subsequent leasing included. It separately lists $500 if the company coordinates recommended property improvements, $100 per court appearance, and insurance-claim coordination at an agreed charge. These are published corporate terms, not a signed Palm Springs quote; confirm local applicability and the current agreement.
The separate placement-only service lists 75% of the first month’s rent without account establishment, and $250 for later renewal paperwork. It ends management involvement after move-in. The corporate and local sites list Suite 200-22 while DRE lists 200-24 at the same Palm Springs street address, so confirm the appointment location. Sources checked September 28, 2026.
- Year founded
- 1992 company formation, per the official Tracy-office history; companywide, not a verified Palm Springs opening. Corporate license issued September 21, 2006 is a separate milestone; checked 2026-10-01
- Monthly management pricing
- Published corporate schedule: 8.5% of monthly collected rents; Palm Springs property-specific applicability needs confirmation
- Tenant placement fee
- Corporate full-time plan includes initial/subsequent leasing. Separate placement-only service: 75% of first-month rent; confirm local terms.
- Lease renewal cost
- Corporate placement-only renewal paperwork $250 after initial lease; full-time renewal work described but separate price not confirmed. Local quote required.
- Setup fee
- Corporate full-time account establishment $500; placement-only page says no account establishment fee. Confirm local application.
- Inspection
- Corporate full-time page: 90-120 days after move-in, then annual at lease renewal; confirm property scope and any exceptional charges
- Maintenance
- Repair approval threshold agreed in management contract; insurance-claim coordination separately priced by agreement, not ordinary maintenance
- Additional corporate charges
- $500 if company coordinates recommended property improvements; distinct from account establishment. $100 per court appearance advertised; legal/court costs not established as included.
- Placement-only scope
- Marketing, screening and move-in handover; ongoing management stops after move-in. Renewal paperwork is a separate offered service.
- Portfolio scale
- 1,600+ homes/rental properties company-wide, current corporate-site claim checked September 28, 2026; not a Palm Springs unit count
- Office confirmation
- Websites: 777 E Tahquitz Canyon Way, Suite 200-22; DRE branch: Suite 200-24. Confirm before visiting. Published local phone (760) 230-5997.
- Services
- Full-time and placement-only are different scopes; keep their fee lines separate
- License
- CA DRE #01763757, Best Property Management Inc; corporate site, local site, Ron Ventura and Palm Springs branch matched
Know the Rules
California and Palm Springs Rules Owners Need to Plan Around
Rent-cap formula
Covered units are subject to a 5% plus applicable CPI formula, capped at 10%, with limits on increase frequency.
Just cause
For covered tenancies, just cause generally applies after the statute's occupancy thresholds are met.
Vacation-rental authorization
Palm Springs regulates vacation rentals under Municipal Code Chapter 5.25; verify city authorization before advertising a short-term stay.
This is general information, not legal advice. Check the current statutes, City program requirements, and the property's exemption status before serving a notice, ending a tenancy, making a deposit deduction, or advertising a vacation rental.
Start with the state rent-cap formula
For residential property covered by Civil Code section 1947.12, the annual ceiling is 5% plus the applicable change in the cost of living, or 10%, whichever is lower. A covered increase may be made in no more than two increments in a 12-month period. The statute contains exemptions, including some newer housing and qualifying separately titled homes with the required notice, so confirm the property's status before using the formula.
Termination notices need the right reason and record
Civil Code section 1946.2 generally requires just cause after a tenant has continuously and lawfully occupied a covered property for 12 months, subject to the statute's additional-tenant rule. It distinguishes at-fault and no-fault grounds and requires one month of relocation assistance or rent waiver for a qualifying no-fault termination. Exemptions and required lease notices matter here too.
Document deposits and separate vacation-rental compliance
Civil Code section 1950.5 generally caps a security deposit at one month's rent, with a limited two-month allowance for certain small landlords. It requires an itemized statement and the remaining deposit within 21 calendar days after the tenant vacates, plus photographs in the circumstances described by the statute. If the property will be offered as a vacation rental, the City of Palm Springs vacation-rental program directs owners to the rules in Municipal Code Chapter 5.25. Confirm current city authorization before advertising or renting the home for that use.
Sources: California Civil Code section 1947.12; California Civil Code section 1946.2; California Civil Code section 1950.5; City of Palm Springs vacation-rental information. Checked September 26, 2026. This is general information, not legal advice.
What the Published Fees Show
The published plans are not a citywide average. Coachella Valley Property Management, PMI and McLean price by rental strategy, plan or unit count; Utopia gives a typical 8% to 10% range. Best Property Management’s corporate schedule adds 8.5% of collected monthly rent plus $500 account establishment, subject to confirmation for the Palm Springs property. Village/VPM Rents requires a current quote.
Best’s corporate full-time plan includes initial/subsequent leasing, while placement-only is 75% of first-month rent without account establishment and offers later renewal paperwork for $250. That is not the same service as ongoing management. Keep those charges separate from other companies’ plan-specific placement, renewal, inspection and coordination lines. No published headline is an all-in property-specific quote.
Compare property management costs in Palm Springs
“In Palm Springs, compare the rental strategy and full written proposal, not only the monthly percentage.”
Prefer to hand it all to a local team? See how we work as your manager on our Palm Springs property management page.
A Few Practical Questions
Send every manager the same property summary. Include the type of home, expected rent, occupancy, lease end date, HOA requirements, recent repairs, and whether a tenant is already in place. Ask for management, leasing, renewal, setup, inspection, maintenance, and cancellation terms. Then compare the answers against the same assignment.
For a home that may be used as a vacation rental, ask a separate set of questions: who verifies the City requirements, who handles the operational record, and which management fee applies. Do not assume that a long-term schedule covers short-term or seasonal work.
Before You Sign
Does this company manage my property type and intended rental use in Palm Springs? What do I pay while the home is vacant? Who approves a repair, and at what amount? Does a placement charge apply to an occupied takeover? What changes at renewal? Those are the questions that make two proposals comparable.
Choose the manager whose written scope, cost, and local process you understand well enough to hold them to it.
Common Questions
Frequently Asked Questions
How much does property management cost in Palm Springs?+
Which Palm Springs property managers publish their fees?+
What tenant-placement fees are published in Palm Springs?+
How much can a Palm Springs landlord raise rent?+
Do I need city approval for a Palm Springs vacation rental?+
Let’s Talk
For property management in Palm Springs, contact Utopia Management at (760) 324-9999 or palmsprings@utopiamanagement.com. We can review your property, explain the service scope, and provide a written proposal.
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