Serving All of Santa Clara County
Since 1994, Utopia Management has provided profitable and headache-free investment management for rental property owners across Santa Clara County. Our diverse range of services are tailored to benefit the unique needs of each property we manage and offered at competitive all-inclusive rates. Experience with investment properties of all types, both residential and commercial, means that whether for one property or one hundred, we have the experience and tools needed to create a successful plan to facilitate growth for portfolios of all sizes.
We understand the most important aspects of successful, profitable rental properties, and ensure that these factors are addressed thoroughly. Utopia Management maintains an impressively low delinquency and eviction rate through an intensive screening process and selection of qualified tenants. Additional protections, including the Utopia Eviction Protection Program, are also available to provide owners and investors with further peace of mind. At Utopia Management, our goal is to provide clients with hands-free and headache-free income through expert supervision of their investments.
ATTRACT TENANTS WITH PROPERTY MARKETING
Finding excellent tenants starts with making sure your property is visible and attractive. We install professional signage, create quality listings, describing your property thoroughly, and take beautiful photographs that showcase your properties highlights. We then list your property on all of the highly trafficked rental websites, including utopiamanagement.com. Our dominant position in the marketing place and years managing rental properties has allowed us to develop a sizable referral database. This positive reputation for being fair and responsive means many potential renters check with us first to find their rental home. We are able to consistently rent properties priced at current rates to qualified tenants. Our responsive property managers complete the marketing optimization by being available and knowledgeable, with phones and emails always answered swiftly.
- Advertising on most popular rental websites
- Quality listings including photos and video
- Showings 7 days a week by appointment
- Utopia referral base increases visibility beyond competition
Apartment Management Services
Owning an apartment complex brings a unique set of challenges. Utopia has spent years developing skills and systems to make your investment as profitable as possible. We manage apartment communities of all sizes, providing quality management services to suit the diverse needs of each apartment community. We provide comprehensive rental management, including scheduled property maintenance and rent-ready repairs, online rent collection, marketing and attracting quality tenants, lease execution, rent setting, and tenant retention programs. Our responsive managers help tenants feel welcomed and appreciated. Our experience leads to decreased vacancy rates and increased ROI. And our expertise and professionalism translates to profitable and headache-free investments for our clients. For an affordable quote and to discuss your needs, contact Utopia today.
- Online rent collection and direct deposit
- Extensive experience across a wide spectrum of multi-family properties
- High visibility marketing and promotion of your property
- Tenant retention strategies
- Responsive communication with calls and emails answered swiftly
- 24-7 emergency response
- Full monthly accounting and financial tracking via online portal
Commercial Property Management
When it comes to commercial property investments, Utopia’s property managers are professional and think like entrepreneurs. Investors have trusted Utopia for years for all types of commercial property: medical buildings, industrial and office complexes, mixed use, and retail storefronts. We offer extremely competitive management fees, customized to the size and complexity of your property and portfolio.
- Comprehensive Management Services: building maintenance, marketing to target audience, lease administration, inspections, evictions and collections
- Monthly Financial Accounting Statements
- Tenant Retention Programs
- Vendor Management
- Contract Administration
- REO Management and Disposition
- CAM & Operating Expense Reconciliation
- Customized Asset Management Strategies
HOMES & CONDOS: RESIDENTIAL RENTAL MANAGEMENT
Utopia represents a large network of single family homes of all sizes and values. Our residential professional management services both attract and keep tenants happy while keeping owners expenses and vacancy rates down. Our goal is to free you from the day-to-day management tasks, from showing properties to collecting rent in our online portal, while maximizing your ROI.
With 25 years experience, you can rest assured your property is in good hands. Our years in the industry mean we’ve seen it all, and developed smart systems to screen tenants, manage expenses, communicate with tenants, and maintain properties efficiently. We understand local law and legal aspects of rental management so we shield our owners from unnecessary liabilities.
For residential properties, we offer a competitive management fee, which is one of the lowest in the industry. Unlike some competitors, we do not add on hidden charges or leasing or set-up fees.
THOROUGH TENANT SCREENING AND LESS THAN 1% EVICTION RATE
Placing the right tenant is the single most important step in rental management. Our applicant screening includes income, rental history, employment, and eviction search to evaluate for potential delinquency issues. We verify identification, social security cards and pay stubs, along with contacting prior landlords for recommendations, keeping the delinquency rate to a minimum. Our thorough screening process for potential tenants has consistently kept our eviction rate at less than one percent.
Utopia also provides our owners with the optional “Utopia® Eviction Protection Program” for further peace of mind. As a management company, we have many procedures in place to assist in the elimination of potential liabilities.
- Exceptional property protection options for owners.
- Preparation, delivery, and execution of legal documentation for evictions.
- Optional “Utopia Eviction Protection Program” for additional peace of mind.
Quality Maintenance & Repairs
Maintaining your rental property, as well as being available to deal with emergency repairs, can be a source of frustration for landlords. At Utopia, we have a staff of in-house technicians available for most work, under general contractors license (#792427), meaning we can complete work as quickly as possible and pass the savings on to our clients. When necessary, we also have a network of trusted vendors for specialized work, some of which we have been using for over fifteen years. This relationship translates to purchasing power to help Utopia’s clients get a better than market price.
- Maintenance & Rent Ready Repairs
- Technicians on Staff or Preferred Vendors
- 24 Hour Emergency Maintenance
- Move-in and Move-out Inspections
- Licensed and Insured Vendors
All Financials Tracked & Reported
Managing both expenses and income is all handled by our accounting department with use of your owner web portal. Tenants appreciate the ability to pay rent online, which also decreases delinquency. All expenses and receipts are tracked online and available to you at any time. A monthly statement includes all financial activity and copies of the bills we paid on your behalf. Your December statement has all of your annual figures for tax purposes. If you ever have questions regarding your statement, you can contact one of our helpful accounting staff members.
- Custom Web Portal
- Accounting staff make financial management easy
- Rent and security deposit collection online
- Bills and year end figures available any time
Frequently Asked Questions
Where is Santa Clara County situated?
The United States' Californian state is home to Santa Clara County. Clockwise from Mount Boardman, the counties that border Santa Clara County are Alameda, San Joaquin, Stanislaus, Merced, San Benito, Santa Cruz, and San Mateo. Santa Clara County once shared borders with Contra Costa, San Francisco, Mariposa, Monterey, and Tuolumne counties until 1853, 1856, 1874, and 1854, respectively (Monterey County is currently a few miles from Santa Clara). In the county's southwest and south, the San Andreas Fault follows the Santa Cruz Mountains.
What are the educational options in Santa Clara County?
The educational landscape in Santa Clara County is varied and includes a number of school districts. K–12 students are served by unified school systems in places like Gilroy, Milpitas, Morgan Hill, Palo Alto, Patterson Joint, San Jose, and Santa Clara. Districts that offer secondary education include Mountain View-Los Altos Union High School District, Los Gatos-Saratoga Joint Union High School District, East Side Union High School District, and Campbell Union High School District. Elementary school students in Santa Clara County have access to a wide range of educational options thanks to districts like Alum Rock Union Elementary, Berryessa Union Elementary, Cambrian Elementary, Campbell Union Elementary, Cupertino Union Elementary, Evergreen Elementary, Franklin-McKinley Elementary, and many more.
What is the transportation system like in Santa Clara County?
The Norman Y. Mineta San José International Airport serves as the hub of Santa Clara County's enormous transportation system, which is complimented by San Francisco International Airport. Caltrain, VTA light rail, Altamont Corridor Express, and Amtrak are among the rail choices, and there are proposals to extend BART deeper into the area. The county's transportation network includes motorways, expressways, and arterial routes that efficiently connect populations. Well-known roads include I-280, I-680, and U.S. Serving the area is Route 101. The bus system is run by the Santa Clara Valley Transportation Authority, and attempts are being made to create a network of bicycle paths. Small boats can enter San Francisco Bay even though the county lacks commercial seaports; however, substantial cargo transportation is dependent upon the adjacent Port of Oakland.
What are some notable parks in Santa Clara County?
A vast park system exists in Santa Clara County, and it was significantly expanded in the late 1970s. The Henry W. Coe State Park, Grant Ranch Park, Sanborn Park, and Vasona Park are a few notable parks. Almaden Quicksilver County Park is another. El Sereno Open Space Preserve is one of the open areas that the county also preserves. In addition, the county is home to the Ulistac Natural Area, an area that is maintained by volunteers. Here, efforts are concentrated on eradicating alien and invasive species while adding native flora to the area, luring migrating birds and butterflies.
San Jose is a global city, known around the world for its innovation, affluence, climate, and extremely expensive cost of living. Nicknamed the “Capital of Silicon Valley,” San Jose is most well-known for its extensive tech industry.
A large number of large companies are headquartered in San Jose, including Adobe, Cisco Systems, eBay, PayPal, Hewlett-Packard, IBM, Lockheed Martin, and the North America headquarters of Samsung, among many others. Tech giants Apple and Google both have headquarters nearby, the former in Mountain View, and later in Cupertino.
The City of San Jose has the third highest GDP per capita in the world, following Zurich, Switzerland and Oslo, Norway. The Metropolitan Are of San Jose has more millionaire and billionaire residents per capita than any other US city.
The first European settlements in San Jose were established in 1769. The city was formally founded as a farming community under the name Pueblo de San Jose de Guadalupe in 1777.
San Jose features hundreds of unique and stunning venues for outdoor activities. The city is home to over 200 parks with over 15,950 acres of parkland and more than 60 miles of trails, along with numerous skate and bike parks, golf courses, and dog parks.
San Jose residents produce more patents than any other city; so many, in fact, that in 2015 the US Patent and Trademark Office opened a satellite office in San Jose to service Silicon Valley along with the rest of the Western US.
The Tech Museum of Innovation in San Jose has become an area landmark. The science and technology center explores the development and history of Silicon Valley, along with its impact on the area and California in general.
The sprawling metro area and busy downtown of San Jose make up the largest city in Northern California, and the 3rd largest in the state, with just over 1 million residents.
San Jose Resources for Renters: https://www.sanjoseca.gov/your-government/departments/housing/renters-apartment-owners
San Jose Downtown Association, Business Development – Resources, Incentives, Zoning, and Permitting https://sjdowntown.com/business-development/
San Jose’s Best Things to do: https://www.tripadvisor.com/Tourism-g33020-San_Jose_California-Vacations.html