Utopia offers full-service management, starting from marketing and leasing of the property to financial record keeping and facilities management.
We make owning your We make owning your property simple and only require you to read your monthly statement and receive your monthly draw to your bank account
Utopia Management offers competitive management rates as well as a free consultation and proposal.
We currently provide over 25 years of experience in the management of office space, industrial, single user triple net and apartments throughout the United States.
Commercial Management Services
Utopia Management® is fully equipped to handle all day to day needs of your commercial property and portfolio including retail, office, industrial, single user triple net and apartment buildings or housing developments. Our specially trained agents apply an entrepreneurial mindset to help you capitalize on your investment and provide the highest level of customer service to you and your tenants. Tailored to the unique needs of each individual property and with the use of state of the art technology we deliver superior services including market analysis, advertising, lease negotiation, maintenance coordination, detailed accounting, rent collection and lease enforcement.
Marketing and Lease Negotiation
Utopia Management’s dedicated agents understand that the number one priority for your property is identifying and securing quality tenants and maintaining stability for your investment. Our licensed professionals utilize industry specific marketing strategies to attract qualified and quality commercial tenants from around the world. Your agent will conduct an analysis of your property and identify the needs of the property as well as potential renters to capitalize in the negotiation of all lease terms and applicable CAM fees. For an in-depth analysis and efficient implementation of marketing strategies tailored to the use of your commercial space please call our office to be connected directly with a local agent.
- Design and development of property advertisements including photos and floorplans
- Negotiation of all lease terms applicable to the specific needs of your property
- Advertising on top rated sites including Loopnet and Costar for available commercial properties
- Expert knowledge in various commercial lease types
Utopia Management’s® in house maintenance department is experienced in all maintenance matters ranging from major improvements to simple repairs and standard upkeep. Detailed records are kept for all completed work and copies of all paid invoices will be sent to you at month end. Utopia’s geographically broad presence and time in the industry have enabled us to build and maintain strong relationships with vendors to provide quality repairs at preferred price rates. We require our vendors to be licensed in order to maintain high quality repair standards. We are also happy to assist in carrying on a positive relationship with your preferred vendors. Technicians and vendors can be dispatched for any emergencies in a timely manner regardless of any holidays, weekends or late/ early hours. Tenants can submit requests with ease through their online tenant portal directly to the maintenance coordinator.
- 24/7 maintenance emergency line
- Maintenance and rent ready repairs
- Licensed and insured vendors
- Online portal provides simplicity for tenants
Utopia’s accounting department provides comprehensive reporting of all income and expenses for your property. Accounts payable prioritizes the timely payment of recurring and non-recurring expenses associated with your property. Every invoice is reviewed thoroughly by our accounting staff and your property manager to ensure proper billing and payment to the appropriate parties. Strongly negotiated CAM fees are recorded and updated promptly in conjunction with the agreed upon lease terms. Accounts receivable records all payments upon receipt to your owner statement that will be sent to you monthly and easily accessible through your personalized owner portal. Tenants will also receive a monthly statement outlining their monthly fees and any additional charges that they may incur.
- Custom web portal with access to online bills and statements available 24/7
- Detailed income and expense reporting
- Online rent collection and ACH owner disbursements
- Year end reporting with income/expense statement and 1099
Utopia Management prides ourselves in our due diligence and efforts applied to monthly rent collection. With our detailed and comprehensive screening process we will find and place the highest quality renters by requiring evidence of payment capability and documentation of timely payment history. All Utopia generated leases require a 1st of the month rent due date with an appropriate grace period for tenant payments. With our customized rent collection procedures we maintain open communication with our renters and provide simple and easily accessible payment options including a personalized online tenant portal. Many owner’s entrust Utopia to take on their occupied properties and enforce the payment requirements when they are having trouble on their own. We strive to find the most cost effective solutions for your property making your rent income our number one priority.
- Electronic payment options provided for all tenants
- Less than 1% eviction rate for all property types company wide
- Ability to review and enforce previously agreed upon rent payment terms and additional fees
Utopia Management strives to provide transparency to all tenants during the process of lease negotiation to ensure that they fully comprehend the expectations and requirements that they are contractually obligated to maintain. All terms of the agreement including rent obligations, CAM fees, facility rules, etc., are enforced by your property manager to ensure that your property is well maintained and that you can capitalize on your investment long term. Many investors come to us with leases in place which we review thoroughly to ensure that we provide the same level of lease enforcement for pre-existing agreements. Prior to expiration, renewal terms are negotiated based on your property’s needs, the tenant’s use, and relative market conditions. Our many years in the industry have provided us with the ability to practice custom and proven lease enforcement procedures leading to the stability and growth of your managed investments.
- Transparency of contractual tenant obligations
- Proven lease enforcement procedures
- Detailed review of pre-existing lease terms to ensure efficient and knowledgeable lease enforcement
Utopia Management utilizes industry leading, state of the art technology in order to provide each individual tenant and owner with a comprehensive and personalized password protected portal. This portal is used to communicate efficiently and effectively regarding all property matters. Owners can access all generated monthly statements, invoices and documents needed for their property at any time. Tenants can submit payments, maintenance requests as well as be provided with all necessary documentation for their property by simply logging in. Utopia utilizes the portals to keep all tenants and owners updated regarding any property changes, contractual updates and pending maintenance requests.
- Easy access to needed documents 24/7
- Online payment options with ability to set up auto-pay for tenants
- Personalized and password protected
- Online maintenance request submission and updates
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