Newcastle Property Management

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Serving All of Newcastle

The Newcastle area is one that we are very familiar with. Several people who live in this area have taken the plunge into owning rental property. They realize that owning rental property can be a great investment that pays off in the long run. Plus, with the current housing market the way that it is, many people are finding that it is faster to rent their home and move on, rather than waiting for this home to sell to someone and then move. When that happens, they turn to the professionals to help them. When it comes to managing rental property, we are here for your Newcastle rental owners.


What can we help homeowners do? The better question to ask would be what don’t we help homeowners do when they are ready to rent their home to the market.  When we take over managing a rental home for our clients, we handle it all. This includes:


– Advertising this home to the rental market

– Making sure that the price is on point for the area

– Tenant screening those who are looking to rent this property to ensure we get the best possible tenant

– Handling any day to day issues that may arise

– Taking care of collecting payments each month


When we are involved, the homeowner can sit back and reap the benefits of having this type of investment. Rental property is something that is always going to be in demand, thus having this in your investment portfolio will pay off. And when you work with us, your Newcastle rental is in good hands. You do not have to devote your spare time to managing this, as that is what we are here for. Those who are serious about owning rental property, will want to contact us to help them get started and start to reap the rewards.

Property Management Office Serving Newcastle, WA

  • Property Management Company
  • Rental Management
  • Property Investment Company
  • Property Maintenance
  • Real Estate Consultants
  • Apartment Rental Agency
  • Commercial Real Estate Agency
  • Industrial Real Estate Agency
Marketing Logos


Finding excellent tenants starts with making sure your property is visible and attractive. We install professional signage, create quality listings, describing your property thoroughly, and take beautiful photographs that showcase your properties highlights. We then list your property on all of the highly trafficked rental websites, including  Our dominant position in the marketing place and years managing rental properties has allowed us to develop a sizable referral database. This positive reputation for being fair and responsive means many potential renters check with us first to find their rental home. We are able to consistently rent properties priced at current rates to qualified tenants. Our responsive property managers complete the marketing optimization by being available and knowledgeable, with phones and emails always answered swiftly.

  • Advertising on most popular rental websites
  • Quality listings including photos and video
  • Showings 7 days a week by appointment
  • Utopia referral base increases visibility beyond competition

Apartment Management Services

Owning an apartment complex brings a unique set of challenges. Utopia has spent years developing skills and systems to  make your investment as profitable as possible. We manage apartment communities of all sizes, providing quality management services to suit the diverse needs of each apartment community. We provide comprehensive rental management, including scheduled property maintenance and rent-ready repairs, online rent collection, marketing and attracting quality tenants, lease execution, rent setting, and tenant retention programs. Our responsive managers help tenants feel welcomed and appreciated. Our experience leads to decreased vacancy rates and increased ROI.  And our expertise and professionalism translates to profitable and headache-free investments for our clients. For an affordable quote and to discuss your needs, contact Utopia today.

  • Online rent collection and direct deposit
  • Extensive experience across a wide spectrum of multi-family properties
  • High visibility marketing and promotion of your property
  • Tenant retention strategies
  • Responsive communication with calls and emails answered swiftly
  • 24-7 emergency response
  • Full monthly accounting and financial tracking via online portal

Commercial Property Management

When it comes to commercial property investments, Utopia’s property managers are professional and think like entrepreneurs. Investors have trusted Utopia for years for all types of commercial property: medical buildings, industrial and office complexes, mixed use, and retail storefronts.  We offer extremely competitive management fees, customized to the size and complexity of your property and portfolio.

  • Comprehensive Management Services: building maintenance, marketing to target audience, lease administration, inspections, evictions and collections
  • Monthly Financial Accounting Statements
  • Tenant Retention Programs
  • Vendor Management
  • Contract Administration
  • REO Management and Disposition
  • CAM & Operating Expense Reconciliation
  • Customized Asset Management Strategies


Utopia represents a large network of single family homes of all sizes and values. Our residential professional management services both attract and keep tenants happy while keeping owners expenses and vacancy rates down.  Our goal is to free you from the day-to-day management tasks, from showing properties to collecting rent in our online portal, while maximizing your ROI.

With 25 years experience, you can rest assured your property is in good hands. Our years in the industry mean we’ve seen it all, and developed smart systems to screen tenants, manage expenses, communicate with tenants, and maintain properties efficiently. We understand local law and legal aspects of rental management so we shield our owners from unnecessary liabilities.

For residential properties, we offer a competitive management fee, which is one of the lowest in the industry.  Unlike some competitors, we do not add on hidden charges or leasing or set-up fees.


Placing the right tenant is the single most important step in rental management. Our applicant screening includes income, rental history, employment, and eviction search to evaluate for potential delinquency issues. We verify identification, social security cards and pay stubs, along with contacting prior landlords for recommendations, keeping the delinquency rate to a minimum. Our thorough screening process for potential tenants has consistently kept our eviction rate at less than one percent.

Utopia also provides our owners with the optional “Utopia® Eviction Protection Program” for further peace of mind.  As a management company, we have many procedures in place to assist in the elimination of potential liabilities.

  • Exceptional property protection options for owners.
  • Preparation, delivery, and execution of legal documentation for evictions.
  • Optional “Utopia Eviction Protection Program” for additional peace of mind.

Quality Maintenance & Repairs

Maintaining your rental property, as well as being available to deal with emergency repairs, can be a source of frustration for landlords. At Utopia, we have a staff of in-house technicians available for most work, under general contractors license (#792427), meaning we can complete work as quickly as possible and pass the savings on to our clients.  When necessary, we also have a network of trusted vendors for specialized work, some of which we have been using for over fifteen years. This relationship translates to purchasing power to help Utopia’s clients get a better than market price.

  • Maintenance & Rent Ready Repairs
  • Technicians on Staff or Preferred Vendors
  • 24 Hour Emergency Maintenance
  • Move-in and Move-out Inspections
  • Licensed and Insured Vendors

All Financials Tracked & Reported

Managing both expenses and income is all handled by our accounting department with use of your owner web portal. Tenants appreciate the ability to pay rent online, which also decreases delinquency.  All expenses and receipts are tracked online and available to you at any time. A monthly statement includes all financial activity and copies of the bills we paid on your behalf. Your December statement has all of your annual figures for tax purposes. If you ever have questions regarding your statement, you can contact one of our helpful accounting staff members.

  • Custom Web Portal
  • Accounting staff make financial management easy
  • Rent and security deposit collection online
  • Bills and year end figures available any time

Frequently Asked Questions

Where is Newcastle located?

Newcastle, Washington is a small city located in King County, within the state of Washington. It is situated in the Pacific Northwest region of the United States. The city encompasses an area of about 4.5 square miles and is nestled between the cities of Renton to the south and Bellevue to the north. To the west lies Lake Washington, providing scenic views and recreational opportunities. Newcastle is approximately 13 miles east of downtown Seattle, making it a convenient location for residents who work in the metropolitan area. The city is surrounded by natural beauty, including forests, parks, and trails.

What are the housing options in Newcastle?

Housing options in Newcastle cater to a diverse range of preferences and needs. The city boasts a variety of housing types, including single-family homes, townhouses, and condominiums. Many of the residences in Newcastle are newer constructions, featuring contemporary designs and modern amenities. The neighborhoods are known for their well-kept streets and appealing landscaping. For those seeking a more luxurious living experience, there are also upscale luxury homes available. With its array of housing styles and sizes, Newcastle offers something for individuals and families alike.

What are schools like in Newcastle?

Newcastle is served by several well-regarded schools, providing quality education for students of all ages. The schools emphasize a well-rounded education, focusing not only on academics but also on the development of social and life skills. Students have access to a wide range of educational programs, including rigorous academic courses, extracurricular activities, and enrichment opportunities. The schools in Newcastle are known for their dedicated faculty and staff, who strive to create a nurturing and supportive learning environment. Parents and students alike appreciate the strong sense of community within the schools, fostering a positive and inclusive atmosphere. Overall, the schools in Newcastle are committed to helping students succeed academically and prepare for future endeavors.

What is the economy like in Newcastle?

Newcastle enjoys a thriving economy with abundant job opportunities and a favorable business environment. Its strategic location near major urban centers provides easy access to a large customer base and attracts professionals looking for convenient commuting options. The city's robust infrastructure and skilled workforce contribute to its economic success. Newcastle is home to a diverse range of industries, including technology, healthcare, professional services, and retail, further enhancing its economic stability. The local economy benefits from the presence of thriving businesses that create employment opportunities and foster growth. Residents can take advantage of a stable job market and potential career advancement. With its resilience and prospects for further expansion, Newcastle's economy remains strong.

Is Newcastle a good place to live?

Newcastle is widely regarded as a great place to live, offering a high quality of life and a welcoming community atmosphere. The city boasts a peaceful and safe environment, making it an ideal choice for families and individuals seeking a calm and secure neighborhood. With its excellent educational institutions, including top-notch schools and learning opportunities for students of all ages, Newcastle takes pride in providing quality education. The city's scenic beauty, including stunning views of Lake Boren and the surrounding green spaces, allows residents to enjoy a close connection to nature and an active outdoor lifestyle. Additionally, Newcastle's convenient location offers easy access to urban amenities and employment centers in nearby cities like Seattle and Bellevue. With a strong sense of community, a range of recreational activities, and a well-maintained infrastructure, Newcastle stands out as a desirable place to call home.

Elly Johnson stands at the forefront of content research and online branding at Utopia Management. As the Content Marketing Manager, she delves deep into understanding local real estate and rental markets, fueled by her passion for travel and keen research skills. Elly is dedicated to empowering individuals with the knowledge they need to make informed decisions about where to reside. A proud alumna of the University of South Florida, located in the vibrant heart of Tampa Bay, she holds a Bachelor of Arts in Psychology. Her academic background and extensive travel experiences uniquely position her to provide insights that resonate with diverse audiences.

Utopia Management, one of the most established professional property management companies on the West Coast, is proud to be serving clients in Seattle, Washington and all of its suburbs. We boast over 25 years of experience in both commercial and residential property management, including full scale apartment management. We handle all of the details of your investment, with an eye to increased profitability and stress free management. Every aspect is expertly managed: marketing, showings, lease execution straight through to tenant retention strategies and maintenance and repair management. We save our clients money and time, leaving you to focus on growing your real estate investment portfolio.

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