Costa Mesa Property Management

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Costa Mesa Property Management Company

Serving All of Costa Mesa

Costa Mesa is a diverse city that is located in the heart of Orange County. With a population hovering right around the 110,000 mark, it is a city that offers a host of exciting destinations, an engaging arts scene, and world-class shopping – especially at the South Coast Plaza shopping center. If you’re looking for Costa Mesa property management services and need a world-class management firm to help you with your investment property portfolio, contact Utopia Property Management today! We will help you maximize the revenue potential of each of your units – whether you own apartments, single-family homes, a condo, or even a commercial building.

From our humble beginnings in 1994, we’ve grown Utopia to become the single largest management company in Southern California. To do this, we’ve had to design a management program that delivers an incredible experience for our property owners and their tenants. Some of the basic Costa Mesa rental services that we include are:

Marketing your property: Take the guesswork out of finding your next tenant – and leave it to us! We will market your property on high-producing rental websites that will dramatically increase the visibility of your residence or business facility. We also continue to market through local channels and with high impact signage. The goal is to have a tenant secured and a contract signed within thirty days.

Tenant sourcing and screening: To find a tenant isn’t too difficult – especially when you employ a marketing strategy like we do. But finding the right tenant takes a bit of preparation, the right marketing approach, and most importantly – a thorough investigation of the applicant. We’ll conduct a background check and credit screening to ensure the potential tenant is free from derogatory marks on their credit or serious rental concerns like eviction records.

Management consulting: No matter what stage you find yourself in – newcomer to the rental market or seasoned investment pro, you’ll find that our knowledge of Costa Mesa and the surrounding area offers a great advantage for any property owner. We can help you prep new homes for the rental market, assist in transitioning from an owner occupied unit to a rental, or provide insight into the appropriate rental amount for your targeted area.

Maintenance: We possess a general contractor’s license (Lic. #792427) and employ an amazing staff of maintenance professionals who can address practically any repair or service issue with ease. Our rates are consistently lower than the average third-party vendor, and it makes the entire process quite simple when you have your property management company take care of these types of issues. Don’t waste your own valuable time with maintenance concerns – leave it to the professionals at Utopia Property Management.

Accounting: To simplify the financial accounting related to your rental properties, our accounting department will complete and distribute concise financial reports to your Utopia web portal each month. These reports will tell the entire story of your rental units – all of the revenue and expense items are clearly listed, along with any supporting documents, to help you gauge the performance of your properties.

When you’re ready to partner with the absolute best property management company for your Costa Mesa-based residence or commercial site, contact Utopia Property Management. We’re looking forward to helping you realize even greater levels of success across your entire investment property portfolio.

Property Management Office Serving Costa Mesa, CA

  • Property Management Company
  • Rental Management
  • Property Investment Company
  • Property Maintenance
  • Real Estate Consultants
  • Apartment Rental Agency
  • Commercial Real Estate Agency
  • Industrial Real Estate Agency
Marketing Logos


Finding excellent tenants starts with making sure your property is visible and attractive. We install professional signage, create quality listings, describing your property thoroughly, and take beautiful photographs that showcase your properties highlights. We then list your property on all of the highly trafficked rental websites, including  Our dominant position in the marketing place and years managing rental properties has allowed us to develop a sizable referral database. This positive reputation for being fair and responsive means many potential renters check with us first to find their rental home. We are able to consistently rent properties priced at current rates to qualified tenants. Our responsive property managers complete the marketing optimization by being available and knowledgeable, with phones and emails always answered swiftly.

  • Advertising on most popular rental websites
  • Quality listings including photos and video
  • Showings 7 days a week by appointment
  • Utopia referral base increases visibility beyond competition

Apartment Management Services

Owning an apartment complex brings a unique set of challenges. Utopia has spent years developing skills and systems to  make your investment as profitable as possible. We manage apartment communities of all sizes, providing quality management services to suit the diverse needs of each apartment community. We provide comprehensive rental management, including scheduled property maintenance and rent-ready repairs, online rent collection, marketing and attracting quality tenants, lease execution, rent setting, and tenant retention programs. Our responsive managers help tenants feel welcomed and appreciated. Our experience leads to decreased vacancy rates and increased ROI.  And our expertise and professionalism translates to profitable and headache-free investments for our clients. For an affordable quote and to discuss your needs, contact Utopia today.

  • Online rent collection and direct deposit
  • Extensive experience across a wide spectrum of multi-family properties
  • High visibility marketing and promotion of your property
  • Tenant retention strategies
  • Responsive communication with calls and emails answered swiftly
  • 24-7 emergency response
  • Full monthly accounting and financial tracking via online portal

Commercial Property Management

When it comes to commercial property investments, Utopia’s property managers are professional and think like entrepreneurs. Investors have trusted Utopia for years for all types of commercial property: medical buildings, industrial and office complexes, mixed use, and retail storefronts.  We offer extremely competitive management fees, customized to the size and complexity of your property and portfolio.

  • Comprehensive Management Services: building maintenance, marketing to target audience, lease administration, inspections, evictions and collections
  • Monthly Financial Accounting Statements
  • Tenant Retention Programs
  • Vendor Management
  • Contract Administration
  • REO Management and Disposition
  • CAM & Operating Expense Reconciliation
  • Customized Asset Management Strategies


Utopia represents a large network of single family homes of all sizes and values. Our residential professional management services both attract and keep tenants happy while keeping owners expenses and vacancy rates down.  Our goal is to free you from the day-to-day management tasks, from showing properties to collecting rent in our online portal, while maximizing your ROI.

With 25 years experience, you can rest assured your property is in good hands. Our years in the industry mean we’ve seen it all, and developed smart systems to screen tenants, manage expenses, communicate with tenants, and maintain properties efficiently. We understand local law and legal aspects of rental management so we shield our owners from unnecessary liabilities.

For residential properties, we offer a competitive management fee, which is one of the lowest in the industry.  Unlike some competitors, we do not add on hidden charges or leasing or set-up fees.


Placing the right tenant is the single most important step in rental management. Our applicant screening includes income, rental history, employment, and eviction search to evaluate for potential delinquency issues. We verify identification, social security cards and pay stubs, along with contacting prior landlords for recommendations, keeping the delinquency rate to a minimum. Our thorough screening process for potential tenants has consistently kept our eviction rate at less than one percent.

Utopia also provides our owners with the optional “Utopia® Eviction Protection Program” for further peace of mind.  As a management company, we have many procedures in place to assist in the elimination of potential liabilities.

  • Exceptional property protection options for owners.
  • Preparation, delivery, and execution of legal documentation for evictions.
  • Optional “Utopia Eviction Protection Program” for additional peace of mind.

Quality Maintenance & Repairs

Maintaining your rental property, as well as being available to deal with emergency repairs, can be a source of frustration for landlords. At Utopia, we have a staff of in-house technicians available for most work, under general contractors license (#792427), meaning we can complete work as quickly as possible and pass the savings on to our clients.  When necessary, we also have a network of trusted vendors for specialized work, some of which we have been using for over fifteen years. This relationship translates to purchasing power to help Utopia’s clients get a better than market price.

  • Maintenance & Rent Ready Repairs
  • Technicians on Staff or Preferred Vendors
  • 24 Hour Emergency Maintenance
  • Move-in and Move-out Inspections
  • Licensed and Insured Vendors

All Financials Tracked & Reported

Managing both expenses and income is all handled by our accounting department with use of your owner web portal. Tenants appreciate the ability to pay rent online, which also decreases delinquency.  All expenses and receipts are tracked online and available to you at any time. A monthly statement includes all financial activity and copies of the bills we paid on your behalf. Your December statement has all of your annual figures for tax purposes. If you ever have questions regarding your statement, you can contact one of our helpful accounting staff members.

  • Custom Web Portal
  • Accounting staff make financial management easy
  • Rent and security deposit collection online
  • Bills and year end figures available any time

Frequently Asked Questions

Where is Costa Mesa situated?

The American state of California's Orange County contains the city of Costa Mesa. The distances of Costa Mesa from Los Angeles, San Diego, and San Francisco are 37 miles southeast, 87 miles northwest, and 425 miles southeast respectively. With its southern boundary just one mile from the Pacific Ocean, Costa Mesa spans an area of sixteen square miles.

What is the average weather in Costa Mesa?

Warm temperatures all year round are a feature of Costa Mesa's semi-arid climate (Köppen climatic classification BSh). Winter brings most of the precipitation to the city, with very little falling in the summer months. From 1991 to 2020, climate data for John Wayne Airport in California shows stable trends in temperature. With a record high of 110°F (43°C) in September, the month usually experiences the greatest temperatures in the area. In December, the average daily maximum temperature is 66.5°F (19.2°C), while in July, it is 78.9°F (26.1°C). The average annual precipitation is 11.18 inches (284 mm) with an average of 41.3 precipitation days. Overall, the region is characterized by moderately warm temperatures and little precipitation.

What are the educational options in Costa Mesa?

Higher education facilities including Vanguard University and Orange Coast College are located in Costa Mesa. Whittier Law School used to be a part of the academic scene. Tewinkle Middle School, Costa Mesa Middle School, Costa Mesa High School, and Estancia High School are the public high schools that serve the city. While Coastline Early College High School has its own facilities, alternative high schools Back Bay High School and Monte Vista High School share a site. The Newport-Mesa Unified School District is home to several educational institutions.

How is the economy in Costa Mesa?

The main drivers of Costa Mesa's economy are services and retail, particularly South Coast Plaza, a well-known mall that brings in more than $1 billion a year. Electronics and pharmaceutical manufacturing are located in the city's industrial southwest section. The biggest employer in Costa Mesa is a multinational business services corporation called Experian. The city's economy is bolstered by notable companies including Toyota Racing Development, El Pollo Loco, and Ceradyne. Costa Mesa is where Wahoo's Fish Taco first opened its doors in 1988. Public schools, parks, and a municipal golf course are among the facilities offered by the city. The city's workforce is significantly shaped by major employers, such as Winfield Locks, Inc., El Pollo Loco, and Experian, as the 2020 Comprehensive Annual Financial Report details.

Elly Johnson stands at the forefront of content research and online branding at Utopia Management. As the Content Marketing Manager, she delves deep into understanding local real estate and rental markets, fueled by her passion for travel and keen research skills. Elly is dedicated to empowering individuals with the knowledge they need to make informed decisions about where to reside. A proud alumna of the University of South Florida, located in the vibrant heart of Tampa Bay, she holds a Bachelor of Arts in Psychology. Her academic background and extensive travel experiences uniquely position her to provide insights that resonate with diverse audiences.

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