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Commercial Management 101 – Learn the Best Ways to Reduce Risk In 2019 

2019 is here, and like most landlords, you’re interested in learning about the best ways to reduce risk when it comes to your portfolio of rental properties. This is why in this article we will provide you with the best ways you can reduce risk in your business based on our years of success in commercial management. 

Prospect Leads 

Are you still asking people who are interested in renting your real estate properties to come to your office and fill out a paper application? If so, this is a time-consuming task that could be losing you potentially qualified tenants who would be a great fit for your rental properties. 

Instead of sticking with paper applications, it’s best to invest in software that will enable you to take applications and fees online and in real time. Doing this will make your process of screening tenants so much easier and guarantee that your tenants’ applications don’t get lost or compromised in your office. 

Paper Leases 

Another way to reduce risk and improve efficiency in 2019 is to eliminate paper leases. Why? They are expensive, time-consuming and bulky if you keep them over time.  

To avoid paper leases, you should consider using a service like DocuSign. This service will allow you to have your potential tenants sign leases online and in real time plus you will be able to eliminate any security issues that come from keeping paper leases in your office. 

Missed Calls 

Last of all, but most important, another way to reduce risk in 2019 is to avoid missing calls because a missed call could mean that you’re missing potentially important communication with your tenant or other calls that could lead to the growth of your portfolio or rental properties. 

Stop Managing Your Rentals Yourself – Get Property Management 

Tired of managing your rentals yourself? At Utopia Management we can save you the hassle of San Jose property management and ensure that your properties are managed more efficiently. 

Learn more about the services we can offer you by calling us at (800) 294-4656 or click here to connect with us online


Elly Johnson stands at the forefront of content research and online branding at Utopia Management. As the Content Marketing Manager, she delves deep into understanding local real estate and rental markets, fueled by her passion for travel and keen research skills. Elly is dedicated to empowering individuals with the knowledge they need to make informed decisions about where to reside. A proud alumna of the University of South Florida, located in the vibrant heart of Tampa Bay, she holds a Bachelor of Arts in Psychology. Her academic background and extensive travel experiences uniquely position her to provide insights that resonate with diverse audiences.

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