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Duncans Mills

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Home » Bay Area » Sonoma County » Duncans Mills

EXPERT MANAGEMENT OF ALL RENTAL PROPERTY RELATED SERVICES INCLUDING:

  • Advertising on the most popular rental websites, including UtopiaManagement.com
  • Market research on rent values of local competitive properties
  • Quality grade photography and attractive listings
  • Thorough tenant screening
  • Showings 7 days a week
  • Online Rent Collection and direct deposits to owners
  • Professional lease management and enforcement
  • Full service maintenance utilizing our preferred vendors or in-house technicians
  • Move-In and Move-Out inspections
  • Up to date on federal, state and local real estate laws
  • Full accounting and monthly statements
  • Real estate portfolio strategies

Featured Properties

22
Windsor
Occupied

9436 Jessica Drive

$ 3,200 Per Month
42 1,966 ft2
Shown by Michael
(DRE 01079306)
5
Santa Rosa
Occupied

1142 Terry Lane – Unit 09

$ 1,500 Per Month
11 612 ft2
Shown by Michael
(DRE 01079306)
7
Santa Rosa
Occupied

1142 Terry Lane – Unit 18

$ 1,500 Per Month
11 612 ft2
Shown by Michael
(DRE 01079306)

Utopia Management
The Quality Company

Serving All of Duncans Mills

The Duncans Mills neighborhood originally arose around the local sawmill that was used to build up the San Francisco cityscape. Despite the establishment of the local rail line, the 95430 area remained a quaint, quiet townscape. Restoration projects over the years helped the neighborhood space retain its historic buildings, including the general store and small shopping boutiques.

If you want to boost the performance of your commercial or residential rental properties, allow our team at Utopia Management to help you out. Our custom service plans will help you net great returns from your rentals year after year. Acquire our support to receive:

Advertising: Our advertising techniques help us fill all vacancies within just 30 days’ time. Through the combination of high-tech and traditional advertising methods, we draw interested parties to your rentals in record time. At our onsite showings, potential applicants can envision themselves in that space and fill out an application for our immediate consideration. Our team screens all applicants to identify those who meet or exceed our eligibility requirements.

Management: Our management team strives to complete every phase of the rental care and upkeep process in a timely manner. Our unique approach helps us keep your rentals performing at their limits and reduces the rate of tenant turnover and vacancies. While enjoying high occupancy rates, your rentals generate positive revenues each and every month. Our management services will help you reach your investment goals using your full roster of commercial and residential rentals.

Consulting: Our consulting program will prepare you to directly handle the management process from beginning to end. You will be able to confidently handle every phase of the rental process upon completing our innovative and educational program. You will gain access to property management knowledge acquired over the past two decades in this competitive industry. Our consultants will act as your main support as you develop the skills and expertise needed to navigate this field with ease.

Our management team at Utopia would love to help you net great returns from your rentals across Duncans Mills and beyond.  Contact us today to acquire personalized service and support.

Homes & Condos: Residential Rental Management

Utopia represents a large network of single family homes of all sizes and values. Our residential professional management services both attract and keep tenants happy while keeping owners expenses and vacancy rates down.  Our goal is to free you from the day-to-day management tasks, from showing properties to collecting rent in our online portal, while maximizing your ROI.

With 25 years experience, you can rest assured your property is in good hands. Our years in the industry mean we’ve seen it all, and developed smart systems to screen tenants, manage expenses, communicate with tenants, and maintain properties efficiently. We understand local law and legal aspects of rental management so we shield our owners from unnecessary liabilities.

For residential properties, we offer an all inclusive 8% management fee, which is one of the lowest in the industry.  Unlike some competitors, we do not add on hidden charges or leasing or set-up fees.

Apartment Management Services

Owning an apartment complex brings a unique set of challenges. Utopia has spent years developing skills and systems to  make your investment as profitable as possible. We manage apartment communities of all sizes, providing quality management services to suit the diverse needs of each apartment community. We provide comprehensive rental management, including scheduled property maintenance and rent-ready repairs, online rent collection, marketing and attracting quality tenants, lease execution, rent setting, and tenant retention programs. Our responsive managers help tenants feel welcomed and appreciated. Our experience leads to decreased vacancy rates and increased ROI.  And our expertise and professionalism translates to profitable and headache-free investments for our clients. For an affordable quote and to discuss your needs, contact Utopia today.

Commercial Property Management

When it comes to commercial property investments, Utopia’s property managers are professional and think like entrepreneurs. Investors have trusted Utopia for years for all types of commercial property: medical buildings, industrial and office complexes, mixed use, and retail storefronts.  We offer extremely competitive management fees, customized to the size and complexity of your property and portfolio.

  • Comprehensive Management Services: building maintenance, marketing to target audience, lease administration, inspections, evictions and collections
  • Monthly Financial Accounting Statements
  • Tenant Retention Programs
  • Vendor Management
  • Contract Administration
  • REO Management and Disposition
  • CAM & Operating Expense Reconciliation

ATTRACT TENANTS WITH PROPERTY MARKETING

Finding excellent tenants starts with making sure your property is visible and attractive. We install professional signage, create quality listings, describing your property thoroughly, and take beautiful photographs that showcase your properties highlights. We then list your property on all of the highly trafficked rental websites, including utopiamanagement.com.  Our dominant position in the marketing place and years managing rental properties has allowed us to develop a sizable referral database. This positive reputation for being fair and responsive means many potential renters check with us first to find their rental home. We are able to consistently rent properties priced at current rates to qualified tenants. Our responsive property managers complete the marketing optimization by being available and knowledgeable, with phones and emails always answered swiftly.

  • Advertising on most popular rental websites
  • Quality listings including photos and video
  • Showings 7 days a week by appointment
  • Utopia referral base increases visibility beyond competition

THOROUGH TENANT SCREENING AND LESS THAN 1% EVICTION RATE

Placing the right tenant is the single most important step in rental management. Our applicant screening includes income, rental history, employment, and eviction search to evaluate for potential delinquency issues. We verify identification, social security cards and pay stubs, along with contacting prior landlords for recommendations, keeping the delinquency rate to a minimum. Our thorough screening process for potential tenants has consistently kept our eviction rate at less than one percent.

Utopia also provides our owners with the optional “Utopia® Eviction Protection Program” for further peace of mind.  As a management company, we have many procedures in place to assist in the elimination of potential liabilities.

Quality Maintenance & Repairs

Maintaining your rental property, as well as being available to deal with emergency repairs, can be a source of frustration for landlords. At Utopia, we have a staff of in-house technicians available for most work, under general contractors license (#792427), meaning we can complete work as quickly as possible and pass the savings on to our clients.  When necessary, we also have a network of trusted vendors for specialized work, some of which we have been using for over fifteen years. This relationship translates to purchasing power to help Utopia’s clients get a better than market price.

  • Maintenance & Rent Ready Repairs
  • Technicians on Staff or Preferred Vendors
  • 24 Hour Emergency Maintenance
  • Move-in and Move-out Inspections
  • Licensed and Insured Vendors

All Financials Tracked & Reported

Managing both expenses and income is all handled by our accounting department with use of your owner web portal. Tenants appreciate the ability to pay rent online, which also decreases delinquency.  All expenses and receipts are tracked online and available to you at any time. A monthly statement includes all financial activity and copies of the bills we paid on your behalf. Your December statement has all of your annual figures for tax purposes. If you ever have questions regarding your statement, you can contact one of our helpful accounting staff members.

  • Custom Web Portal
  • Accounting staff make financial management easy
  • Rent and security deposit collection online
  • Bills and year end figures available any time

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